Video conferencing quotations writing

This page contains in-depth information on everything about making quotations for video conferencing companies. Here you will find useful information and articles designed to make you even more skilled at writing proposals and winning the contract. We help you to make even better offers in a smart way and win more contracts.

Video conferencing is a powerful tool that can help businesses communicate with employees, customers, and partners located around the world. But before a video conferencing system can be put to use, businesses need to select the right solution for their needs and budget. This is where proposals come in. A video conferencing proposal is a document that outlines the features and benefits of a video conferencing system and how it will meet the specific needs of a business. By creating a well-crafted proposal, businesses can make the case for why video conferencing is the right solution for them and win the support of decision-makers.

With the information & links below you can get the most out of your video conferencing proposals and make quotations like a pro.

The main challenge when selling video conferencing services is to show the potential customer how your solution is better than the alternatives. There are a lot of options on the market, and it can be hard to stand out. A great way to do this is by creating a sales proposal that is tailored to the specific needs of the customer. The proposal should highlight the unique features of your service and how they will benefit the customer. It should also be clear and concise, so that the customer can easily understand what you are offering.

What is a video conferencing proposal

Quotations are proposals with an offer for the provision of video conferencing products or services. quotations are made for companies, government agencies as well as for individuals (consumers).

The advantages of a quotation

There are video conferencing organizations that doubt the value of releasing quotations. However, in many cases, proposals play an important role in the sales process. A quotation is a powerful sales tool. Many sales or transactions are based on quotations. It may not always be experienced that way, but creating a video conferencing quotation has many advantages.

Sales process

The sales process is an important part of the business of a video conferencing company. It is a carefully curated framework of activities designed to drive sales and achieve goals. These activities begin with research, followed by initial contact. The process ends with the completion of the transaction and after-sales service.


We communicate with customers and prospects on a daily basis. In the sales process, there is often deliberate communication. The sales process is the full path a prospect takes to complete a task or order. Communication plays an important role at every stage of the process. From proposal requests and customer interviews to after-sales communication.

How to create video conferencing proposals

Legal aspects

The law does not have offers and offer agreements, but “bids” and “acceptance”. Legally, there is only an offer if this offer contains core conditions. Core clauses are the basic elements on which an agreement is based. This includes information about how and within what period the (potential) customer, offeror provider company details, quotation, price, supply agreement or quotation has been signed.

Creating and writing a quotation

Despite the many advantages mentioned, writing a video conferencing proposal is sometimes underestimated. A good quotation is more than just a proposal text. The offer must also comply with legal requirements and it is advisable to maintain a certain structure.

Quotation design

Appearance also works in quotations. In fact, the appreciation and positive impact of beautifully designed offers has increased enormously in recent years, partly driven by a focus on customer experience. With the advent of a proposal program, a new era of quotation design has arrived. In a short period of time, the offer connects with the corporate identity, including colors and fonts. Layouts and layouts attract and attract the attention of prospects and customers.

Sending and presenting

When a quotation is ready, it can be presented to (potential) customers in various ways. For example, by email or simply by post. Proposals can also be presented online and offline. However, more and more companies are opting for online proposals and some organizations even offer quotations via whatsapp.

Winning and sometimes losing

If the bid is approved, that is a reason for congratulations, but certainly not a reason to think that the biggest job is done. On the contrary After all, an offer is the beginning of a hopeful sustainable cooperation. So more is needed than execution and invoicing. No matter how long and intense the proposal process is, winning a quotation is still the beginning of the sales process. For example, in the first phase after approval of the quotation, the customer mainly needs confirmation. Make sure they made the right choice. That is why communication plays a crucial role in this phase.

Quotation examples and templates

Not everyone who makes regular proposals has all the skills to create a good quotation quickly and quickly. In some cases, proposal templates or templates provide the solution. This also applies to sample letters. Lack of time and inspiration is often the reason to get started with a a proposal program. A quotation is created once as a template and used as a starting point later. Different templates can also be used and modified when sacrificing in Word.


This is really the era of automation and digitization. This is how growth is inspired and achieved. Customers and prospects expect suppliers to accept this. This also applies to quotations. In the past, customers and prospects were satisfied with a quotation or a mail offer. That time seems to be over. Customers choose speed, they choose quotations which all shows that they are understood and easy to share when working remotely. People want to be able to make their own interactive choices and of course sign digitally.

Video conferencing proposal example

This is an example of a sales proposal for Video Conferencing services that you can use to convince customers of your expertise and knowledge. You can easily create your own proposal by copying and pasting the content into the sales proposal software. You can then adapt the content to the specific needs of your prospect. In this way, you can create a proposal that is tailored to the wishes of your customer.

Discover the video conferencing example quotations and use the template as a starting point to take your proposals to the next level. The examples show the versatility of a proposal program and are available in Offorte.

View an example video conferencing quotation

Video conferencing example quotation made with a proposal program

Proposal software for video conferencing

This proposal software has been developed for the Video Conferencing industry. It enables businesses to create, deliver and track their proposals in minutes.

A video conferencing quotation is made quickly with a proposal program. This allows sales departments to draw up their proposals in a standardized manner based on best practices and adjust them where necessary. Smart automation features save time, gain more insights and the video conferencing customer will choose faster for your company.

Discover what proposal software can do for your video conferencing company.


Enhance Video Conferencing with AI-written Proposals.

Our AI solution simplifies the proposal process while boosting efficiency and cost-effectiveness, allowing you to spend less time on manual tasks and revisions. Leverage our proposal tool to create customized proposals that demonstrate your expertise in video conferencing and the unique value you bring to clients.

AI Proposal software for video conferencing

About video conferencing

Video conferencing is a type of teleconferencing where the participants interact with each other through the use of video images. It differs from videoconferencing in that video conferencing implies scheduling of a regularly recurring meeting.


Discover all the functionalities with which you can easily create proposals in your corporate identity and win deals.
Discover the proposal software features

Proposal information

All information regarding the subject of proposals can be found in the "Create proposal" section.
Read all about making proposals


Discover all the functionalities with which you can easily create proposals in your corporate identity and win deals.
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