Outsourcing business proposals writing

This page contains in-depth information on everything about making business proposals for outsourcing companies. Here you will find useful information and articles designed to make you even more skilled at writing proposals and winning the contract. We help you to make even better offers in a smart way and win more contracts.

It is important for an outsourcing company to create business proposals and quotations for their sales process because it helps them to win new clients and projects. A proposal is a document that outlines the company's offer in terms of services, price, and other conditions. It is important for the proposal to be well-written and persuasive in order to convince the client to choose the company's services. A quotation is a document that provides the client with an estimate of the cost of the project. It is important for the quotation to be accurate in order to avoid any misunderstandings or disputes later on.

With the information & links below you can get the most out of your outsourcing proposals and make business proposals like a pro.

A successful outsourcing sales proposal can make the difference in winning or losing an assignment. There isn’t a secret to it, but there are steps you can take that will help you close deals and get you working on awesome projects. A sales proposal is a document that outlines products and/or services to a prospective buyer. The proposal details the benefits, deliverables, and costs. Writing a great proposal takes some time, but by reusing previous written parts, you build up a valuable collection which saves you time on the long run. At the same time, you learn what works and what doesn’t to win more deals.

What is a outsourcing proposal

Business proposals are proposals with an offer for the provision of outsourcing products or services. business proposals are made for companies, government agencies as well as for individuals (consumers).

The advantages of a business proposal

There are outsourcing organizations that doubt the value of releasing business proposals. However, in many cases, proposals play an important role in the sales process. A business proposal is a powerful sales tool. Many sales or transactions are based on business proposals. It may not always be experienced that way, but creating a outsourcing business proposal has many advantages.

Sales process

The sales process is an important part of the business of a outsourcing company. It is a carefully curated framework of activities designed to drive sales and achieve goals. These activities begin with research, followed by initial contact. The process ends with the completion of the transaction and after-sales service.


We communicate with customers and prospects on a daily basis. In the sales process, there is often deliberate communication. The sales process is the full path a prospect takes to complete a task or order. Communication plays an important role at every stage of the process. From proposal requests and customer interviews to after-sales communication.

How to create outsourcing proposals

Legal aspects

The law does not have offers and offer agreements, but “bids” and “acceptance”. Legally, there is only an offer if this offer contains core conditions. Core clauses are the basic elements on which an agreement is based. This includes information about how and within what period the (potential) customer, offeror provider company details, business proposal, price, supply agreement or business proposal has been signed.

Creating and writing a business proposal

Despite the many advantages mentioned, writing a outsourcing proposal is sometimes underestimated. A good business proposal is more than just a proposal text. The offer must also comply with legal requirements and it is advisable to maintain a certain structure.

Business proposal design

Appearance also works in business proposals. In fact, the appreciation and positive impact of beautifully designed offers has increased enormously in recent years, partly driven by a focus on customer experience. With the advent of Offorte, a new era of business proposal design has arrived. In a short period of time, the offer connects with the corporate identity, including colors and fonts. Layouts and layouts attract and attract the attention of prospects and customers.

Sending and presenting

When a business proposal is ready, it can be presented to (potential) customers in various ways. For example, by email or simply by post. Proposals can also be presented online and offline. However, more and more companies are opting for online proposals and some organizations even offer business proposals via whatsapp.

Winning and sometimes losing

If the bid is approved, that is a reason for congratulations, but certainly not a reason to think that the biggest job is done. On the contrary After all, an offer is the beginning of a hopeful sustainable cooperation. So more is needed than execution and invoicing. No matter how long and intense the proposal process is, winning a business proposal is still the beginning of the sales process. For example, in the first phase after approval of the business proposal, the customer mainly needs confirmation. Make sure they made the right choice. That is why communication plays a crucial role in this phase.

Business proposal examples and templates

Not everyone who makes regular proposals has all the skills to create a good business proposal quickly and quickly. In some cases, proposal templates or templates provide the solution. This also applies to sample letters. Lack of time and inspiration is often the reason to get started with a Offorte. A business proposal is created once as a template and used as a starting point later. Different templates can also be used and modified when sacrificing in Word.


This is really the era of automation and digitization. This is how growth is inspired and achieved. Customers and prospects expect suppliers to accept this. This also applies to business proposals. In the past, customers and prospects were satisfied with a business proposal or a mail offer. That time seems to be over. Customers choose speed, they choose business proposals which all shows that they are understood and easy to share when working remotely. People want to be able to make their own interactive choices and of course sign digitally.

Outsourcing proposal example

You are an outsourcing provider, you have your own company or you work for a company and want to present your Outsourcing services in a proposal? This proposal example is designed for you. You can easily customize the template to your needs and offer the customer a professional proposal. Include information about how the service works, the process from consultation to implementation, and give customers a detailed schedule. Of course, transparent remuneration and information about your customer should not be missing from a good proposal. It is important to include distinguishing factors such as experience, approach, process and achieved results in a proposal. These factors contribute to the fact that a customer chooses your business. So important! The powerful software supports you during the proposal process and makes the signing process easier because this is done digitally and directly in your proposal.

Discover the outsourcing example business proposals and use the template as a starting point to take your proposals to the next level. The examples show the versatility of Offorte and are available in Offorte.

View an example outsourcing business proposal

Outsourcing example business proposal made with Offorte

Proposal software for outsourcing

As an Outsourcing company you often have to deal with customers that have little or no experience with outsourcing. In order to help them make a good decision you need to create a good proposal. With our proposal software you will be able to create and send professional proposals in a very short time. You will have more time to sell your services, without any of the problems that come with writing in Word.

A outsourcing business proposal is made quickly with Offorte. This allows sales departments to draw up their proposals in a standardized manner based on best practices and adjust them where necessary. Smart automation features save time, gain more insights and the outsourcing customer will choose faster for your company.

Discover what proposal software can do for your outsourcing company.


Unlock AI for successful business strategies.

Our AI-driven tool seamlessly integrates with your existing workflow, eliminating tedious manual tasks and saving you time and money. Leverage our proposal software to create customized, results-oriented proposals that showcase your capabilities as an outsourcing company and provide potential customers with the value they seek.

AI Proposal software for outsourcing

About outsourcing

A company may outsource any task that is not core to its business, or that it does not want to do. Examples of such tasks include information technology services, human resources, payroll, or bookkeeping. Outsourcing can provide benefits such as lower costs, better quality, access to specialized skills or expertise, and a different company culture.


Discover all the functionalities with which you can easily create proposals in your corporate identity and win deals.
Discover the proposal software features

Proposal information

All information regarding the subject of proposals can be found in the "Create proposal" section.
Read all about making proposals


Discover all the functionalities with which you can easily create proposals in your corporate identity and win deals.
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