Human resources quotations writing

This page contains in-depth information on everything about making quotations for human resources companies. Here you will find useful information and articles designed to make you even more skilled at writing proposals and winning the contract. We help you to make even better offers in a smart way and win more contracts.

A human resources proposal is a document that is created by a human resources company in order to sell their services to a potential client. This type of proposal is important because it allows the company to showcase their experience and expertise in the field, as well as outlining the specific services that they can provide. The proposal should be well-written and persuasive in order to convince the client to use the company's services.

With the information & links below you can get the most out of your human resources proposals and make quotations like a pro.

The human resources sales proposal is a document that outlines the services and products that a human resources company is selling. It is important for this proposal to be well-structured, engaging, transparent, and give the prospect all the details they need to make an informed decision. A great sales proposal can be the final straw that converts a prospect into a customer.

What is a human resources proposal

Quotations are proposals with an offer for the provision of human resources products or services. quotations are made for companies, government agencies as well as for individuals (consumers).

The advantages of a quotation

There are human resources organizations that doubt the value of releasing quotations. However, in many cases, proposals play an important role in the sales process. A quotation is a powerful sales tool. Many sales or transactions are based on quotations. It may not always be experienced that way, but creating a human resources quotation has many advantages.

Sales process

The sales process is an important part of the business of a human resources company. It is a carefully curated framework of activities designed to drive sales and achieve goals. These activities begin with research, followed by initial contact. The process ends with the completion of the transaction and after-sales service.


We communicate with customers and prospects on a daily basis. In the sales process, there is often deliberate communication. The sales process is the full path a prospect takes to complete a task or order. Communication plays an important role at every stage of the process. From proposal requests and customer interviews to after-sales communication.

How to create human resources proposals

Legal aspects

The law does not have offers and offer agreements, but “bids” and “acceptance”. Legally, there is only an offer if this offer contains core conditions. Core clauses are the basic elements on which an agreement is based. This includes information about how and within what period the (potential) customer, offeror provider company details, quotation, price, supply agreement or quotation has been signed.

Creating and writing a quotation

Despite the many advantages mentioned, writing a human resources proposal is sometimes underestimated. A good quotation is more than just a proposal text. The offer must also comply with legal requirements and it is advisable to maintain a certain structure.

Quotation design

Appearance also works in quotations. In fact, the appreciation and positive impact of beautifully designed offers has increased enormously in recent years, partly driven by a focus on customer experience. With the advent of a proposal program, a new era of quotation design has arrived. In a short period of time, the offer connects with the corporate identity, including colors and fonts. Layouts and layouts attract and attract the attention of prospects and customers.

Sending and presenting

When a quotation is ready, it can be presented to (potential) customers in various ways. For example, by email or simply by post. Proposals can also be presented online and offline. However, more and more companies are opting for online proposals and some organizations even offer quotations via whatsapp.

Winning and sometimes losing

If the bid is approved, that is a reason for congratulations, but certainly not a reason to think that the biggest job is done. On the contrary After all, an offer is the beginning of a hopeful sustainable cooperation. So more is needed than execution and invoicing. No matter how long and intense the proposal process is, winning a quotation is still the beginning of the sales process. For example, in the first phase after approval of the quotation, the customer mainly needs confirmation. Make sure they made the right choice. That is why communication plays a crucial role in this phase.

Quotation examples and templates

Not everyone who makes regular proposals has all the skills to create a good quotation quickly and quickly. In some cases, proposal templates or templates provide the solution. This also applies to sample letters. Lack of time and inspiration is often the reason to get started with a a proposal program. A quotation is created once as a template and used as a starting point later. Different templates can also be used and modified when sacrificing in Word.


This is really the era of automation and digitization. This is how growth is inspired and achieved. Customers and prospects expect suppliers to accept this. This also applies to quotations. In the past, customers and prospects were satisfied with a quotation or a mail offer. That time seems to be over. Customers choose speed, they choose quotations which all shows that they are understood and easy to share when working remotely. People want to be able to make their own interactive choices and of course sign digitally.

Human resources proposal example

This Human Resources proposal example is a great template for companies that want to sell their services to other companies. The theme of this proposal is not just the typical Human Resources solutions, but also solutions such as change management and employee participation. You can use this template as a starting point for a professional proposal that can convince the customer of your great HR service.

Discover the human resources example quotations and use the template as a starting point to take your proposals to the next level. The examples show the versatility of a proposal program and are available in Offorte.

View an example human resources quotation

Human resources example quotation made with a proposal program

Proposal software for human resources

Human Resources is a field that focuses on employee relations and the development of people. A Human Resources company is involved in every facet of an organization, from recruitment to employee training to benefits. Hiring a Human Resources company can be expensive, so it’s important to make sure you choose the right one. One way to ensure you’re making the right decision is to compare different companies’ proposals. With proposal software, you can create a professional proposal that sells your Human Resources services and wins over new clients.

A human resources quotation is made quickly with a proposal program. This allows sales departments to draw up their proposals in a standardized manner based on best practices and adjust them where necessary. Smart automation features save time, gain more insights and the human resources customer will choose faster for your company.

Discover what proposal software can do for your human resources company.


Unlock potential with AI-crafted HR proposals.

By integrating with your existing workflow, our solution boosts efficiency and cost-effectiveness, freeing you from tedious manual tasks and long revisions. Leverage our proposal tool to create tailor-made, results-driven proposals that reflect your expertise and the value you bring as a human resources company.

AI Proposal software for human resources

About human resources

Human Resources is the department within a company that deals with employees. They work closely with both the board of directors and the CEO. They often act as a link between management and employees. This is done to maintain good communication between both parties, which is essential to make an organization run smoothly.


Discover all the functionalities with which you can easily create proposals in your corporate identity and win deals.
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Proposal information

All information regarding the subject of proposals can be found in the "Create proposal" section.
Read all about making proposals


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