Enterprise software quotations writing

This page contains in-depth information on everything about making quotations for enterprise software companies. Here you will find useful information and articles designed to make you even more skilled at writing proposals and winning the contract. We help you to make even better offers in a smart way and win more contracts.

A business proposal is a written document that offers a particular product or service to a potential buyer or client. It is a solution to a problem that a potential customer has. A good business proposal should be clear, concise, and persuasive. It should be well-written and free of grammar and spelling errors. A strong business proposal should include a cover letter, executive summary, company overview, product or service description, pricing information, and terms and conditions. It should also include a call to action.

With the information & links below you can get the most out of your enterprise software proposals and make quotations like a pro.

A great enterprise software sales proposal can be the key to winning new customers and projects. When writing a proposal, it is important to focus on the needs of the customer and how your software will address those needs. It is also important to be clear and concise in your writing, and to include all relevant information that the customer will need to make a decision. A well-written proposal will give the customer confidence in your ability to deliver on your promises, and will help you close more deals.

What is a enterprise software proposal

Quotations are proposals with an offer for the provision of enterprise software products or services. quotations are made for companies, government agencies as well as for individuals (consumers).

The advantages of a quotation

There are enterprise software organizations that doubt the value of releasing quotations. However, in many cases, proposals play an important role in the sales process. A quotation is a powerful sales tool. Many sales or transactions are based on quotations. It may not always be experienced that way, but creating a enterprise software quotation has many advantages.

Sales process

The sales process is an important part of the business of a enterprise software company. It is a carefully curated framework of activities designed to drive sales and achieve goals. These activities begin with research, followed by initial contact. The process ends with the completion of the transaction and after-sales service.


We communicate with customers and prospects on a daily basis. In the sales process, there is often deliberate communication. The sales process is the full path a prospect takes to complete a task or order. Communication plays an important role at every stage of the process. From proposal requests and customer interviews to after-sales communication.

How to create enterprise software proposals

Legal aspects

The law does not have offers and offer agreements, but “bids” and “acceptance”. Legally, there is only an offer if this offer contains core conditions. Core clauses are the basic elements on which an agreement is based. This includes information about how and within what period the (potential) customer, offeror provider company details, quotation, price, supply agreement or quotation has been signed.

Creating and writing a quotation

Despite the many advantages mentioned, writing a enterprise software proposal is sometimes underestimated. A good quotation is more than just a proposal text. The offer must also comply with legal requirements and it is advisable to maintain a certain structure.

Quotation design

Appearance also works in quotations. In fact, the appreciation and positive impact of beautifully designed offers has increased enormously in recent years, partly driven by a focus on customer experience. With the advent of a proposal tool, a new era of quotation design has arrived. In a short period of time, the offer connects with the corporate identity, including colors and fonts. Layouts and layouts attract and attract the attention of prospects and customers.

Sending and presenting

When a quotation is ready, it can be presented to (potential) customers in various ways. For example, by email or simply by post. Proposals can also be presented online and offline. However, more and more companies are opting for online proposals and some organizations even offer quotations via whatsapp.

Winning and sometimes losing

If the bid is approved, that is a reason for congratulations, but certainly not a reason to think that the biggest job is done. On the contrary After all, an offer is the beginning of a hopeful sustainable cooperation. So more is needed than execution and invoicing. No matter how long and intense the proposal process is, winning a quotation is still the beginning of the sales process. For example, in the first phase after approval of the quotation, the customer mainly needs confirmation. Make sure they made the right choice. That is why communication plays a crucial role in this phase.

Quotation examples and templates

Not everyone who makes regular proposals has all the skills to create a good quotation quickly and quickly. In some cases, proposal templates or templates provide the solution. This also applies to sample letters. Lack of time and inspiration is often the reason to get started with a a proposal tool. A quotation is created once as a template and used as a starting point later. Different templates can also be used and modified when sacrificing in Word.


This is really the era of automation and digitization. This is how growth is inspired and achieved. Customers and prospects expect suppliers to accept this. This also applies to quotations. In the past, customers and prospects were satisfied with a quotation or a mail offer. That time seems to be over. Customers choose speed, they choose quotations which all shows that they are understood and easy to share when working remotely. People want to be able to make their own interactive choices and of course sign digitally.

Enterprise software proposal example

This proposal example can be used by companies and sales agents who sell software and solutions. These companies can present objectives, results and their process with this proposal example. Explain how your service works, the process from consultation to implementation, and provide customers with detailed planning. Of course, transparent remuneration and information about your customer should not be missing from a good proposal. It is important to include distinguishing factors such as experience, approach, process and achieved results in a proposal. These factors contribute to the fact that a customer chooses your business. So important! The powerful software supports you during the proposal process and makes the signing process easier because it is done digitally and directly in your proposal.

Discover the enterprise software example quotations and use the template as a starting point to take your proposals to the next level. The examples show the versatility of a proposal tool and are available in Offorte.

View an example enterprise software quotation

Enterprise software example quotation made with a proposal tool

Proposal software for enterprise software

Enterprise Software companies have developed a reputation for creating complicated proposals that are difficult to read and even more difficult to navigate. We’ve developed an Enterprise Software proposal software that will help you make your proposals more organized, easier to understand, and ultimately more effective.

A enterprise software quotation is made quickly with a proposal tool. This allows sales departments to draw up their proposals in a standardized manner based on best practices and adjust them where necessary. Smart automation features save time, gain more insights and the enterprise software customer will choose faster for your company.

Discover what proposal software can do for your enterprise software company.


Enhance software proposal writing with AI solutions.

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AI Proposal software for enterprise software

About enterprise software

Enterprise software is software that is used within a company. This includes enterprise resource planning (ERP) software, which is used to manage resources within a company, including production, procurement, sales and service.


Discover all the functionalities with which you can easily create proposals in your corporate identity and win deals.
Discover the proposal software features

Proposal information

All information regarding the subject of proposals can be found in the "Create proposal" section.
Read all about making proposals


Discover all the functionalities with which you can easily create proposals in your corporate identity and win deals.
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